Offices in the Polish–Lithuanian Commonwealth

The division between public and court offices in the realities of the Polish-Lithuanian Commonwealth is unclear, as all central offices originated from court positions. Some of them gained full autonomy, while others continued to perform service functions for the ruler.^[1] The state and court hierarchies overlapped, and the officials' competencies were not clearly defined.^[2] After 1565, the principle of "incompatibilitas" ("incompatibility") forbade Voivodes and Castellans to hold a second title as a Minister, except for the post of Hetman.

The system of offices in the Commonwealth was the result of equalizing the administrative hierarchies of both constituent parts of the state: the Crown of the Kingdom of Poland and the Grand Duchy of Lithuania. Lithuania had its own separate court tradition, but after drawing closer to Poland at the end of the 14th century, there was a trend of copying Polish models and creating offices analogous to those existing in Poland.^[3][4] This process culminated in the acts of the Union of Lublin, but it continued in practice until the 18th century as part of the so-called coequation of laws.^[3] However, the direction of influence was sometimes reversed, such as in the case of the office of the court huntsman, which appeared in Poland later than in Lithuania.^[3]

Essentially, almost every central office was dual, one for Poland and the other for Lithuania. This was reflected in the title, to which an appropriate adjective was added: Crown or Lithuanian. Thus, in the Commonwealth, there were two Grand Marshals: the Crown Grand Marshal and the Lithuanian Grand Marshal.^[3]

Both the Chancellor and the Sub-Chancellor stood at the head of the chancelleries (‘greater’ and ‘lesser’), which were headed by Regents.^[52] Each chancellery employed a number of professionals: secretaries, scribes and clerks. Outside the chancellery were the Metricants, in charge of keeping the Metrics, i.e. the books in which all the documents arriving and departing from each chancellery were entered.^[53] There were four chancelleries, four Metricants and two Metrics (Crown and Lithuanian) in the whole of the Commonwealth.^[54] The Treasurers were also supported by a number of professional officials, the most important of whom were Treasury Scribes (two in the Crown, three in Lithuania).^[55] He was assisted in matters of coinage issuance by a Mincer. In addition, a number of other functionaries: dispensers, superintendents, tax collectors, customs officers and toll collectors.^[56]

Originally, all central offices were simultaneously court offices. However, in the Kingdom of Poland, the concept of the Crown, representing the state itself, was distinguished relatively early from the person of the mortal monarch. Consequently, some offices lost their direct association with the monarch and his court, becoming state offices primarily responsible for state administration. This division was never complete, but there was a group of offices whose roles were essentially limited to serving the court and the monarch.^[57] Among them, we distinguish between offices of the court (Polish: urzędy dworu) and the court offices (Polish: urzędy nadworne). The court offices attended to the king's service, while the offices of the court managed and administered the court as an institution. The court offices were further divided into the offices of the royal table and the representatives of royal majesty.^[58]

Most of these offices were of a purely honorary nature, their holders did not perform the functions associated with them, or if they did, they did so very rarely, mainly during rare grand royal ceremonies (coronations, weddings, homages etc.). Apart from the aforementioned offices, the court included a significantly larger group of people, both honorary courtiers and servants.^[59]

The highest military officials were the Hetmans, they could not be removed. Until the beginning of the 18th century, hetmans were not paid for their services. With the emergence of a standing army in the Crown in the early 16th century and the office of Hetman, a staff of military officials formed around him to assist him in his tasks. The most important among them was the Field Scribe, closely followed by the Grand Warden.^[95] Over time, the offices began to lose their professional character and became purely dignitaries, the earliest of which was the office of the Grand Oboźny, whose tasks were actually carried out by the Field Oboźny.^[96] Other offices were still truly military in the 17th century, only becoming solely dignitaries in the 18th century.^[96] The following list covers only military offices, apart from these there were a number of other posts which were not dignitaries and were usually filled by professionals, there was also a separate cadre of officers.^[97]

Of secular Senators, the foremost was the Castellan (Kasztelan) of Kraków. Other Castellans, however, were considered to be lesser dignitaries than the Voivodes.

The power of the Voivodes had declined since that title had been introduced about the 12th century; in the 17th century, however, they were still the highest regional dignitaries. They were the highest representatives of their Voivodeships to the Senat. They were the leaders of the Land Parliaments (Sejmiki Wojewódzkie, Voivodeship Sejmiks). They were in charge of assembling local nobility's military forces in the event of a pospolite ruszenie (levée en masse). Each chose a Deputy Voivode, who was responsible for setting local prices and measures. Voivodes were chosen by the King, except for those of Połock Voivode and Vilnius Voivode, who were elected by (and from) the local nobility (but still had to be appointed by the King).

Except for the Castellan of Kraków Land (which has its seat in a privileged city, as the Commonwealth's capital until 1596), Castellans were often considered subordinate to Voivodes. A Castellan was in charge of part of a Voivodeship (till the 15th century called a Castellany, and thereafter divided into provinces for Major Castellans and powiats for Minor Castellans).

A 1611 Constitution (amended 1633 and 1635) prescribed many officials. Exceptions to the rule, however, were the rule; Sejm rules were treated as mere recommendations. Thus Bełz Voivodeship had only 4 of the 15 prescribed dignitaries; most northern voivodeships had about 5; and in Wołyń and Bracław Voivodeships the hierarchical order was almost reversed. Each province or district had its own set of officials—a list of provinces may be found in the article on provinces and geography of the Polish–Lithuanian Commonwealth.

District officials were appointed by the King, with a few exceptions (local parliaments—sejmiki—chose Chamberlains, District Judges, Deputy District Judges, District Clerks, and in Lithuania also Standard-bearers and District Marshals). Chamberlains, except for the name, had nothing in common with the Court officials of the same name. They administered a court of law (the Chamberlain's Court) which had jurisdiction over property disputes. The District Judge headed the District Court, which had jurisdiction over civil and some criminal matters involving local nobility.

The Starosta generalny ("General Starosta") was the official in charge of a specific territory. The Starosta grodowy ("City Starosta") was in charge of cities, while the Starosta niegrodowy ("Non-City Starosta") was responsible for administration of the Crown lands. These were to be kept in good financial and military order. While in time these administrative responsibilities became smaller (as Kings gave away more and more land), the Starosta remained in charge of the City Courts (sądy grodzkie), which dealt with most criminal matters and had jurisdiction over all local and visiting nobility. They dealt with the most severe cases (killings, rapes, robberies) and were quite harsh (highway robbery was punishable with death), which generally made Poland a safer country than its neighbors. The Starostas also held the "power of the sword", which meant that they enforced the verdicts of all other courts. Non-City Starostas had no juridical powers.

Standard-bearers carried the local banner during Royal ceremonies, and in war when local troops served in the Army. During war, Wojskis maintained order and security in their territories. In Lithuania, the responsibilities of Ciwuns were similar to those of non-city starostas (elders). District marshals presided over local parliaments (in the "Crown", District Marshals were chosen only for the duration of the parliament session, and so were much less powerful than those of Lithuania, who were chosen for life).

The most important official was the Starosta. He was supported by a Borough Substarosta (podstarości grodowy), Burgrave (Burgrabia), Notary (Notariusz) and Scriptor (Pisarz). The Borough Substarosta assisted the Starosta and in his absence acted in his name with all his powers. Lower city officials were the Borough Regent (rejent grodzki), Borough Notary (notariusz grodzki), Borough Scriptor (pisarz grodzki) and common clerks ("subclerks" — podpiskowie).

In the eastern territories bordering on Russia, from 1667, a "Border Judge" cooperated with Russian judges in cases involving parties from the two countries; his rulings were final.

Judges were chosen from among the local hereditary nobles and had little formal training; therefore the quality of the courts varied from judge to judge, and levels of corruption were high. Attorneys, on the other hand, were required to have professional training. Sometimes a court included an asesor, who assisted the judge and collected fines and fees. Prosecutors were extremely rare. Instygators maintained order and security on court grounds, and a court runner (woźny) delivered summons.

• Podstarosta grodowy – Borough Substarost
• Burgrabia – Burgrave
• Notariusz – Notary
• Rejent grodzki – Borough Regent
• Sędzia grodzki – Borough Judge
• Podsędek grodzki – Borough Subjudge
• Pisarz grodzki – Borough Clerk

In 1717 the "Numb Diet" barred non-Roman Catholics from being elected Envoys (to the Parliament), and to any other land offices if there was another Roman Catholic contender. The rights of the "Dissidents", as they were called, were reinstated in 1768, and in 1772 their representation in the Diet was limited to a statutory of two members. These rules were finally abolished in 1792 by the 3rd May Constitution.

• Burmistrz – City Mayor;
• Wójt – Advocate-Mayor;
• Pisarz rady – Council Clerk;
• Syndyk miejski – City Clerk;
• Hutman – Constable;
• Lonar – City Treasurer.